The Comment Maintenance feature allows for entering additional free form information to be associated with a record. You have the ability to use a total of up to 9,999 lines per order. Each comment line may contain a total of 50 characters. Once comments have been established, you may Update, Remove and View the comments on file pertaining to that order. Comment capability exists in many programs. These instructions provide you with the information needed to maintain comment information.
To enter comments pertaining to the entire transaction, select COMMENTS at the options menu in Order Entry to begin entering/maintaining the comments. Comment capability is also available for each detail line.
To enter comments you will select ADD from the ring menu. You will first be prompted for the starting line number. Select any starting number containing up to three digits, otherwise the computer will automatically assign the first available comment line number. Press ENTER and begin entering the comment. The arrow key can be used to quickly navigate through the comments. After entering your comment press ENTER three times. This will automatically assign a comment line number and bring your cursor to the next line of comment. When all comments are entered, press ESC. This will update your comments and place you back in the ring menu where you may proceed with other comment options or select EXIT.
In the UPDATE option enter the search criteria for the comment line to be updated and press ESC. The selected comment lines will appear. You may make changes or bypass each field by pressing ENTER. After all changes have been made press ESC to exit and save the changes,
If the REMOVE option is selected the system will prompt if this is to be a Mass or Single Record Delete. Enter “M” for Mass Delete to remove several records at one time, or “S” to remove a single record at a time. Enter the desired lines to be deleted and press ENTER. The computer will prompt “Is it OK to REMOVE (Y/N).” If you enter “S” for single record delete, enter the appropriate search criteria and press ESC to display records to be deleted. Press “N” for next or “P” for previous to locate the line to be removed. Once you have determined the comment line, press “R” to remove the line. If you select the VIEW option, enter the search criteria and press ESC to view the records. Leave the field bland to select all records. The computer will prompt you for Output to Screen, Printer, Hold File or Exit.
The Standard Transfer option allows you to transfer comment data from the standard comment fort into the current record. Standard comments may be accessed and maintained through the “SCOM” program. You may predefine standard types of comments and have them transferred on demand as required. Select the STANDARD TRANSFER option. The computer will prompt Enter the Standard Comment ID. This is the ID of the standard comment field to be transferred. The list of standard comment ID’s are listed in the back of this appendix. The computer will prompt Enter the New Starting Comment Number. Press ENTER for default or enter the starting line for the standard comment and press ENTER. The default would be the next available number. Upon ENTER, the program will execute the transferring of comment data.
Refer to the table below for a list of standard comments and their comment ID.
| Standard Comment ID | Standard Comment Description |
| FU | Farm Exemption Clause
THE UNDERSIGNED, UNDER PENALTY OF PERJURY, CERTIFIES THAT HE/SHE IS ENGAGED IN FARMING, RANCHING, OR CUSTOM PRODUCTION CULTIVATION, PLANTING, SOWING, HARVESTING, PROCESSING, SPRAYING, PERSERVATION, OR IRRIGATION OF ANY LIVESTOCK, POULTRY, AGRICULTURAL, OR DAIRY PRODUCTS FOR FARMERS OR RANCHERS AND THAT THE FARM MACHINERY, REPAIR PARTS THERETO ARE BEING USED ONLY IN FARMING OR RANCHING. _________________________ ________________ NAME (signature Required) Social Security # |
| HT | Hold Ticket Phrase
***HOLD TICKET**HOLD TICKET*** THIS IS A HOLD TICKET. IF NOT ADDED TO BY THIS FRIDAY P.M., IT WILL BE BILLED AT OUR $5.00 MINIMUM CHARGE. |
| NOBO | No Back Order Message
THERE ARE TO BE NO BACK ORDERS FOR THIS COMPANY. ANY ITEMS NOT RECEIVED ON THE FIRST SHIPMENT ARE TO BE CLOSED OFF OF THE PURCHASE ORDER AND A LIST OF ITEMS NOT RECEIVED GIVEN TO THE PURCHASING AGENT SO THAT HE MAY REORDER ON THE NEXT ORDER PLACED WITH THIS COMPANY. |
| NR | Credit Card Sales are Final
ALL CREDIT CARD SALES ARE FINAL. NO REFUND! NO REFUND! NO REFUND! |
| NUC | Nucor Only
***THE ABOVE ITEM MUST BE NUCOR BRAND***** |
| OF | Tax Permit on File
********************* TAX PERMIT(S) ON FILE. ********************* |
| PP | Ticket is Prepaid
************* TICKET IS PREPAID ************** ****INDICATE WHICH OF THE ABOVE ITEMS ARE BEING RECEIVED AT THIS TIME!! THIS IS A MUST!!**** |
| PPBO | Prepaid Back Order
THE ITEM(S) LEFT ON THIS TICKET IS(ARE) TO KEEP THE BACK ORDER ALIVE IN THE COMPUTER. WHEN THE FINAL TICKET IS TO BE PRINTED, REMOVE MESSAGE LINES 8 THROUGH 19 FROM THE COMMENTS SECTION AND PRINT TICKET WITH JUST THE MESSAGE “TICKET IS PREPAID”. PRINT THE TICKET IN IT’S FINAL FORM, THEN DELETE THE TICKET SO THAT INVENTORY WILL BE CORRECT. |
| QO | Quote Message
***THESE PRICES ARE QUOTED PER BOX QUANTITY. IF YOU GO BELOW BOX QUANTITY PRICES MAY CHANGE***
|
| RB | Received ByReceived By:_____________________________________ |
| SC | Send Tax Permit
*************************** PLEASE SEND CURRENT COPY OF TAX PERMIT |
| UPSBIC | UPS Blue Incoming
***************************** ***U.P.S. BLUE LABEL ** U.P.S. BLUE LABEL *** INCOMING *** IN COMING |
| UPSBOG | UPS Blue Outgoing
***************************** ***U.P.S. BLUE LABEL ** U.P.S. BLUE LABEL *** OUT GOING *** OUT GOING |
| UPSRIC | UPS Red Incoming
***************************** ***U.P.S. RED LABEL ** U.P.S. RED LABEL *** INCOMING *** INCOMING |
| UPSROC | UPS Red Outgoing
***************************** ***U.P.S. RED LABEL ** U.P.S. RED LABEL *** OUTGOING *** OUTGOING |
| YZ | Yellow Zinc Only
******************THE ABOVE ITEM MUST BE YEL ZC******************* |